Norwich Kung Fu Academy opposes all forms of unlawful and unfair discrimination or victimisation. We aim to provide equal opportunities and fairness for all in employment and service delivery.
No employee, worker, contractor, student, or job applicant will receive less favourable treatment, be disadvantaged, or harassed on the basis of a protected characteristic: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality and ethnic or national origin), religion or belief, sex, or sexual orientation.
Recruitment, selection, development, promotion, and all terms and conditions of employment will be based on merit, aptitude, and ability.
This policy applies to all employees (permanent, fixed-term, and temporary), workers, contractors, applicants, and students in connection with the Academy's services.
The policy operates in accordance with applicable equality legislation and relevant statutory Codes of Practice and guidance, including those issued by the Equality and Human Rights Commission and Government departments.
We do not tolerate instructors being harassed by third parties (including students) in relation to protected characteristics. Affected employees should inform a director immediately. The Academy will investigate and take reasonable steps to prevent recurrence.
We attach particular importance to meeting the needs of disabled people.
We will make reasonable adjustments to support disabled employees and applicants, including training, assistive equipment, or adjustments to hours or duties.
Disabled people will be included in training and development programmes.
We will give full and proper consideration to disabled applicants, taking reasonable adjustments into account in assessing aptitude and ability.
We will collect and analyse relevant data (for employees and students, as appropriate) including gender, marital or civil partnership status, ethnicity, sexual orientation, religion or belief, disability, recruitment, promotion, access to training, and participation in grievance, disciplinary, and bullying/harassment procedures.
Data will be treated confidentially and used only for monitoring and improvement.
We will assess the impact of policies and services where appropriate and develop action plans if under-representation or unequal progression is identified, including reviewing procedures and considering lawful positive action.
This policy and related arrangements will be reviewed at least annually and whenever there are significant organisational changes.
Employees may raise complaints about discrimination, harassment, or victimisation through the Academy's Grievance and Harassment Procedures. Interim arrangements apply where procedures are being developed.
Discrimination, harassment, bullying, or victimisation will be treated as disciplinary offences and be delt with accordingly.
This policy is approved and fully supported by the Directors.
This risk assessment is implemented and monitored by the Chief Instructors, Mark Ringer and William Bridgman, who are responsible for ensuring appropriate control measures are in place before, during and after every training session.
These are the steps in our risk assessment we undertake prior to each lesson. If any of the risks are noted, steps will be taken to remove or minimize the noted risk.
Is the training area large enough to accommodate the number of students?
Specific exercises being practiced can be changed according to the number of students training in the area available.
Is the area safe from incidental physical hazards i.e. Spillages leaking roof, loose fittings, foreign objects (broken glass, wood, metal) bare electrical wiring etc?
Visual inspection of the area, ensuring that all hazards are made safe. If safety from incidental hazards cannot be rectified training should be either adjusted accordingly or cancelled. Where appropriate, report faults to the venue management.
Is the temperature too hot or cold?
Adjust heating and/or ventilation accordingly.
Is the lighting adequate?
Adjust accordingly. Report any faults to the venue management.
Is there a fire risk?
Unauthorised persons entering the training area.
An instructor will always be in position to see the door. One instructor should always engage unknown persons.
To avoid students colliding with one another, ensure that students have adequate room to move. Use of spacing dots to be used where possible.
Avoiding horseplay and taking of unnecessary risks.
Ensure that all students are aware of the behaviour requirements. Immediately stop the training if any student is behaving inappropriately and speak to those concerned in private.
Unauthorised persons/students instructing.
The only people who are to instruct are those authorised to do so by either chief instructor.
Tiredness / Fatigue.
Students can become physically and mentally tired during training. This could be due to a number of factors including lack of physical conditioning, hunger, dehydration. Continually monitor the group and provide breaks/less energetic drills where necessary. Any student showing signs of fatigue should be given the chance to rest.
Repetitive Strain Injury.
Constant repetition of technique may cause discomfort – especially wrist, elbow, shoulder and knee. All techniques should be practiced without any excessive pressure. Monitor how often students are repeating techniques.
Pregnant women
Pregnant women should only take part in physical activities having taken advice from their medical practitioner.
Use of training mats
Mats move. It is not uncommon for mats to slip out of position creating gaps that can cause injury from trips. Mat corners can rise creating a risk of tripping. Mats are not to be used except in exceptional circumstances with advanced students.
Training in bare feet
This can create a higher risk of injury to the bare footed student. It is not realistic and trains students to perform techniques inaccurately. Creates an unnecessary personal hygiene issue. Students are only to train in bare feet when no alternative is available and with their acceptance of the risks.
Training in socks
This creates an unacceptable risk of slipping and is not allowed.
Injury from cold muscles
Ensure that all lesson plans include a drill that will allow the warming of appropriate muscles by gentle movement.
Improper Supervision
Ensure that a suitable ratio of student to qualified instructors is enforced at all times. This ratio will vary according to the type of training.
Injury from stretching
All stretches should be done slowly and carefully at the time, and in the manner instructed. If any injury or discomfort is experienced by a student, they should stop the stretch immediately and inform an instructor. The only stretching that will be done in training will be that which encourages full joint mobility without unnecessary straining.
The chief instructors of the Norwich Kung Fu Academy are Mark Ringer and William Bridgman.
Participation in all classes, assessments and workshops run by Norwich Kung Fu Academy, is with the strict acceptance of, and adherence to, the following health and safety policy.
Your co-operation is not merely appreciated, but is also essential to the enjoyment and personal development of all academy members.
The health, safety, and welfare of everyone in the class is everybody's responsibility.
At the Norwich Kung Fu Academy we believe that good behaviour is not simply about following rules. It is an essential part of learning Kung Fu.
Our aim is to help every student develop the qualities that martial arts seek to cultivate:
We recognise that children develop at different rates and arrive with different personalities, levels of maturity and individual needs. Mistakes are treated as opportunities to learn and improve. Our goal is not simply to stop unwanted behaviour, but to help every student develop the self-discipline, confidence and awareness that will benefit them both inside and outside the training hall.
Positive behaviour is recognised and encouraged through praise, responsibility and opportunities to progress. We believe children learn best when appropriate behaviour is acknowledged, while inappropriate behaviour is addressed calmly, consistently and fairly.
We believe children make the greatest progress when instructors and parents work together.
Parents and guardians are warmly encouraged to remain and observe lessons. We believe this helps parents understand how we teach, appreciate their child's progress, and strengthens the partnership between home and the academy. Parents are welcome to sit in the designated viewing area throughout the lesson.
We also understand that this is not always practical. Children may be dropped off and collected for their lesson, provided they are of an age and maturity appropriate for this arrangement.
Parents and guardians remain responsible for supervising their children before lessons begin and after lessons have finished. Children should not be left at the venue until an instructor is present and the lesson is ready to start, and they should be collected promptly at the end of class.
If a child has any medical, behavioural or emotional needs that may affect their participation, we ask that parents discuss these with an instructor so that we can provide appropriate support.
Children attend Norwich Kung Fu Academy because they wish to learn Kung Fu. Learning requires concentration, respect and self-control—qualities that develop through patient practice.
When a student's behaviour prevents either themselves or others from learning safely and effectively, instructors will help them refocus. The following steps provide a general framework. Depending on the student's age, understanding and the circumstances, instructors may adapt this approach or move directly to a later step where safety requires.
1. Gentle Reminder
The instructor gains the student's attention using subtle visual or verbal prompts and redirects their focus back to the activity.
2. Positive Redirection
The instructor approaches the student and calmly explains what they should be doing, focusing on positive guidance rather than criticism.
3. Individual Conversation
If the behaviour continues, the student may be spoken to a short distance away from the group. The instructor will establish whether there is a problem, ensure the student understands what is expected, and help them prepare to rejoin the lesson successfully.
4. Separation Where Appropriate
If the behaviour involves another student or continues to disrupt the class, one or more students may be moved to allow training to continue safely and effectively.
5. Reflection and Return
Where necessary, the student may spend a short period observing from the side of the class while the instructor helps them consider:
The emphasis is always on helping the student regain focus rather than on punishment.
Where behaviour presents an immediate risk to the safety of the student or others, instructors will intervene immediately and may omit earlier steps where appropriate.
Where behaviour repeatedly prevents safe participation or learning, instructors will discuss the matter with parents or guardians so that we can work together to support the student's development.
To help everyone learn safely and enjoy their training, students are expected to:
Our aim is not simply to manage behaviour but to teach self-discipline.
Every correction, every challenge and every success is intended to help students develop the qualities that traditional Kung Fu seeks to cultivate: respect, focus, resilience, confidence, humility and self-control.
By working together with students and parents, we hope that these qualities continue to benefit our students long after they leave the training hall.
Please go through these with your child and ensure that they have an understanding of them appropriate for their age.
Enrolment of your child in classes run by Norwich Kung Fu Academy presupposes that you understand and are happy to support the Norwich Kung Fu Academy in applying this policy.
Norwich Kung Fu Academy is committed to safeguarding and promoting the welfare of children and young people.
We believe that:
We aim to provide a safe, positive, and respectful training environment for all students.
This policy applies to:
A child is defined as anyone under the age of 18.
Norwich Kung Fu Academy has a duty of care to safeguard all children involved in training.
All instructors and volunteers must:
Safeguarding is everyone's responsibility.
The academy's safeguarding responsibility is held by the Chief Instructors.
Any safeguarding concerns must be reported to:
If a child is at immediate risk, appropriate external services (such as the police or social services) will be contacted without delay.
To promote a safe training environment, all instructors and volunteers should:
Where physical correction or demonstration is required, it must be:
Where possible, instructors and volunteers should avoid:
If unavoidable due to circumstances, another adult should be informed where appropriate.
The following are strictly prohibited:
If any instructor, volunteer, or member of staff has concerns about a child, they must:
We may contact:
If a child discloses abuse or harm:
All safeguarding concerns will be:
Photography and video may be taken during classes, gradings, demonstrations, and events.
Images may only be used for promotional purposes where explicit parental or individual consent has been given.
We will:
All instructors and volunteers are expected to:
DBS checks and safeguarding training will be carried out where appropriate to the role and in line with current guidance and insurance requirements.
The academy ensures that:
The academy takes bullying seriously.
We will:
We recognise that sport and martial arts can play a positive role in:
We aim to provide a supportive environment and will work with parents and external agencies where appropriate.
This policy will be reviewed regularly to ensure it remains up to date with safeguarding best practice and legal requirements.
Cookies are small text files stored on your device when you visit a website. They help websites function properly and can also be used to understand how visitors use a site.
We use cookies to:
Essential cookies
These cookies are necessary for the website to function properly. They do not collect personal information and cannot be switched off in our systems.
Analytics cookies (if enabled)
We may use analytics tools (such as website traffic analysis) to understand how visitors use our site. This helps us improve content and usability.
Embedded content cookies
Pages on this website may include embedded content such as videos or social media posts. These third-party services may set cookies when you interact with their content.
Some cookies may be set by third-party services we use, such as:
We do not control these cookies. Please refer to the relevant third-party privacy policies for more information.
You can control and/or delete cookies as you wish through your browser settings. You can also choose to block cookies entirely, although this may affect how the website functions.
For more information about managing cookies, visit: www.allaboutcookies.org
We may update this Cookie Policy from time to time. Any changes will be posted on this page.
If you have any questions about this Cookie Policy, please contact:
Norwich Kung Fu Academy
info@norwichkungfuacademy.com
You can change your cookie choice at any time. This will show the cookie banner again on your next page load.
We regularly take photographs and video during classes, gradings, demonstrations, seminars, and other academy events. These are used to celebrate students’ progress, promote the academy, and keep our community updated.
With your consent, photos and video that feature you (or your child) may be posted on our:
We will never sell these images or pass them to a third party for their own marketing use.
We won’t publish a photo or video alongside a child’s full name or other identifying contact details, and we won’t use images in a way that could embarrass or misrepresent a student. Junior students are only ever named by first name, if at all.
Giving consent doesn’t mean every photo or video will be posted — we pick a selection we think is good enough to share. There is no payment or other compensation for appearing in academy photos or videos.
By agreeing to this policy, you (or, for a junior member, their parent/guardian) consent to Norwich Kung Fu Academy taking and using photographs and video of the student for the purposes described above, across the platforms listed.
You can withdraw this consent at any time by contacting us using the details below. If you do, we’ll stop using new photos or video of the student going forward and will remove existing posts where reasonably practicable — though we can’t guarantee removal from anything already shared, reposted, or cached by others outside our control (a normal feature of social platforms).
Norwich Kung Fu Academy
will@norwichkungfuacademy.com
0800 145 58 44
Norwich Kung Fu Academy (“we”, “us”, “our”) is committed to protecting your privacy and handling personal data responsibly in line with UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This policy explains what personal data we collect, how we use it, and your rights.
This policy applies to:
We may collect and store the following information:
Membership and contact information
Training and administration data
Health and safety information
Photographs and video (where consent is given)
We use personal data to:
We process personal data under the following lawful bases:
Where consent is used (for example, photography), it can be withdrawn at any time.
Medical information is treated as sensitive personal data.
We use this information only to:
Access to medical information is restricted to authorised instructors and is not shared outside the academy except in emergencies.
We do not sell personal data.
We may share information only where necessary with:
We take appropriate measures to protect personal data from loss, misuse, or unauthorised access.
Access to personal data is limited to authorised academy staff and volunteers who require it for their role.
We retain personal data only for as long as necessary for academy operation and legal obligations.
Typical retention periods include:
Photographs and videos may be taken during classes, gradings, demonstrations, and academy events.
These may be used for promotional purposes (such as social media, website, or printed materials) only where explicit consent has been provided.
Consent can be withdrawn at any time by contacting the academy.
We will make reasonable efforts to respect the wishes of members who do not consent to marketing photography.
Under UK GDPR, you have the right to:
To exercise these rights, please contact us using the details below.
If you have any questions about this policy or how we handle your data, please contact:
Norwich Kung Fu Academy
will@norwichkungfuacademy.com
0800 145 58 44
We may update this Privacy Policy from time to time. The latest version will always be available from the academy.